What is a capability statement?

A capability statement is a 1-page marketing document federal contracting officers use to evaluate small businesses. It lists your core competencies, past performance, differentiators, NAICS/PSC codes, and SAM.gov identifiers (UEI/CAGE).

Why do federal buyers ask for one?

Capability statements are required at industry days, before sources-sought responses, and to be added to many agency vendor lists. They are also the most common attachment to a cold-outreach email to a federal contracting officer.

Can I export it as a PDF?

Yes. Use your browser's Print → Save as PDF — the layout is optimised for US Letter, single page, no header/footer. The page also supports printing directly to paper.

Do I have to fill in every field?

No. Only the company name and core competencies are required. NAICS, PSC, UEI, CAGE, certifications and past performance are optional but strongly recommended for federal opportunities.

Capability Statement Generator

Build a federal-ready capability statement in minutes — live preview, instant PDF print, no signup.

100% free — no signup required

Company

Company name *

Tagline / one-liner

Core competencies * (one per line)

Differentiators (one per line)

Past performance (one per line: Agency — Contract — Value)

Classifications

NAICS codes

PSC codes

UEI

CAGE

Certifications (comma-separated)

Contact

Contact name

Phone

Website

How it works

1Fill in your company info, core competencies and SAM.gov identifiers — only the company name and core competencies are required.
2Watch the 1-page capability statement update live below the form.
3Click Print → Save as PDF to download a federal-ready, US-Letter sized PDF.

Why it matters

A capability statement is the single most-requested document at federal industry days and the most common attachment to a cold-outreach email to a contracting officer. Most small businesses build one in Word, lose the formatting, and never update it.

This tool gives you a clean, evaluator-friendly layout in minutes. Keep the result as your master 1-pager; inside OptiRFP, the full app pulls these same facts into every proposal automatically.

Frequently asked questions

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